British Private Equity and Venture Capital Association (BVCA)
Terms and Conditions
Last updated: 10/10/13
1.1 The "BVCA", "we", and "our" mean the British Private Equity and Venture Capital Association, whose principal place of business is at First Floor Brettenham House, Lancaster Place, London, WC2E 7EN, United Kingdom.1.2 “You” and “your” refer to the registered BVCA website user and/or BVCA event or training course attendee (“delegate”). Your use of BVCA's products, events, training courses and websites (collectively referred to herein as the "Services") is subject to the terms of a legal agreement between you and the BVCA.
2.Accepting the Terms and Conditions (thereafter "Terms")
2.1 In order to use our Services, you must firstly agree to the Terms.
2.2 You can accept the Terms by:
Clicking to accept or agree to the Terms, where this option is made available to you by the BVCA in the user interface for the Services; or
By actually booking or using our Services. In this case, you understand and agree that we will treat your use of the Services as acceptance of the Terms from that point onwards. If you are registering on behalf of another it is your responsibility to ensure that the delegate is aware of the Terms and accepts them, and by completing the registration, you are warranting that you have made the delegate aware of the Terms and that they have accepted the Terms.
2.3 The Terms will continue to apply until terminated by the BVCA.
3.Use of Services
3.1 In order to access certain Services, you may be required to provide information about yourself (e.g. identification or contact details) as part of the registration process for the Services, or as part of your continued use of the Services.
3.2 You agree that any registration information you give to the BVCA will always be accurate, correct and current.
3.3 Unless you have been specifically permitted to do so in a separate agreement with the BVCA, you agree that you will not: (i) reproduce, duplicate or copy, or (ii) sell, trade, resell or otherwise commercially exploit, any of the Services, or any part thereof, for any purpose.
4.Passwords and account security
4.1 You agree and understand that you are responsible for maintaining the confidentiality of passwords associated with any account you use to access our Services. For the avoidance of doubt, you agree that you will not permit any other person to use your account or password to access our services.
4.2 Accordingly, you agree that you will be solely responsible to the BVCA for all activities that occur on your account.
5.1 Registration to our website does not automatically constitute membership to the BVCA, either full or associate. Please refer to our website for details on how to become a full or associate member.
5.2 In all cases a BVCA membership term is one calendar year.
5.3 Upon application for membership to the BVCA, once you receive confirmation and/or an invoice your company will be liable to pay the full amount reflected on the invoice.
5.4 All BVCA members must abide by the BVCA Member Code of Conduct.
6.Payment for BVCA events and training courses
6.1 Upon acceptance to the event/training course, you will receive confirmation and a dated invoice.
6.2 We request full payment within 30 days of the date of the invoice or prior to the event/training course taking place, whichever occurs sooner.
6.3 All events/training courses are subject to VAT at the prevailing rate.
7.Cancellations and non-attendance by the delegate
7.1 If you are unable to attend an event/training course, we reserve the right to cancel your place. All applicable fees are non-refundable should you cancel your place. However, there is no charge if a substitute delegate wishes to replace an original delegate from the same company. Please inform the BVCA of any such change to the original booking as soon as possible.
7.2 For residential training course cancellations – if you notify the BVCA in writing or via email up to 84 days before the start date of the course, you will receive a full refund less an administration fee of 5% (plus VAT). Notifications received between 56-83 days prior to the course start date will incur a charge equal to 50% of the course fee (plus VAT); after this time If you withdraw for whatever reason, the full fee will remain payable if you are unable to nominate a suitable substitute attendee. You will be liable for the total cost if you notify us fewer than 28 days prior to the course start date or if you fail to notify us.
7.3 For non-residential training course cancellations - if you notify the BVCA in writing or via email up to 56 days before the start date of the course, you will receive a full refund less an administration fee of 5% (plus VAT). Notifications received between 28-55 days prior to the course start date will incur a charge equal to 50% of the course fee (plus VAT); after this time If you withdraw for whatever reason, the full fee will remain payable if you are unable to nominate a suitable substitute attendee. You will be liable for the total cost if you notify us fewer than 28 days prior to the course start date or if you fail to notify us.
7.4 For event cancellations – all applicable fees are non-refundable should you cancel your place.You have the right, under clause 7.1 of these terms, to send another person from your company if the original delegate cannot attend.
8.Training course transfers by the delegate
8.1 For residential training course transfers – there is no charge for transferring your booking to the same course on an alternative date provided that you notify the BVCA in writing up to 56 days before the start of the course you are booked on and provided that the alternative course takes place within 12 months of the original course. Notifications received between 28-55 days prior to the course start date will incur a transfer fee equal to 20% of the course fee (plus VAT). You will be liable for the total cost if you notify us fewer than 28 days prior to the course start date or if you fail to notify us.
8.2 For non-residential training course transfers – there is no charge for transferring your booking to the same course on an alternative date provided that you notify the BVCA in writing up to 42 days before the start of the course you are booked to attend and provided that the alternative course date is within 12 months of the original course. Notifications received between 21-41 days prior to the original course start date will incur a transfer fee equal to 20% of the course fee (plus VAT). You will be liable for the total cost if you notify us fewer than 21 days prior to the course start date or if you fail to notify us.
9.Warranties and limitation of liability
9.1 Joining instructions for training courses will include an outline of the day, venue details, map and local hotel details, if applicable, and shall be issued approximately two weeks prior to the course. It is the responsibility of the delegate to contact the BVCA if joining instructions have not been received. The BVCA will not be held responsible for non-receipt of joining instructions and refunds will not be issue under such circumstances.
9.2 The BVCA gives no warranties in respect of any aspect of the event/training course or any materials related thereto or offered at the event/training course and, to the fullest extent possible under the laws governing the Agreement, disclaims all implied warranties, including but not limited to warranties of fitness for a particular purpose, accuracy, timeliness and merchantability. Neither the BVCA nor its affiliates can accept any responsibility or liability for reliance by you or any person on any aspect of the event/training course or any information provided at the event/training course.
9.3 None of the materials pertaining to our events and courses is intended to constitute financial, legal or other advice, should not be relied upon as such and is not a substitute for obtaining such advice. The BVCA, its employees, trainers, contractors or consultants do not accept responsibility for delegates' actions, or those of any other people reading course notes or interpreting the
training in litigation.
9.4 The BVCA does not accept responsibility for complaints arising from possible food poisoning or allergies and all such complaints should be addressed or directed to our catering companies, which can be contacted through us upon request. We will take reasonable steps to communicate any special requests/dietary requirements on behalf of the delegate if they are provided at the time of booking.
9.5 While the BVCA endeavors to ensure reasonable safety and security at our events and courses, it must be understood that all parties attending do so at their own risk. We will not be held responsible for injuries that may be incurred as a result of attending an event or course where the circumstances are outside of our control. Neither the BVCA nor its affiliates shall be liable for any direct, indirect, special, incidental, or consequential costs, damages or losses arising directly or indirectly from the event or training course or other aspect related thereto or in connection with the Terms. However, nothing in these terms and conditions or any other terms of the BVCA seeks to exclude liability for death or personal injury resulting from the BVCA’s negligence.
10. Changes and cancellations by the BVCA
10.1 You acknowledge and agree that we reserve the right to change any and all aspects of the event/training course, including but not limited to, the event/training course name, themes, content, programme, speakers, hosts, moderators, venue and time.
10.2 We also reserve the right to cancel an event/training course at any time without liability. In these circumstances, we will offer an alternative date, a credit note or a full refund, but no compensation will be paid for any additional costs incurred.
11.1 A concession or discount offered on BVCA events/courses is exclusive; concessions or discounts cannot be combined.
11.2 Except for company-wide or pre-agreed discounts, the higher discount will always be applied.
11.3 In the case of special offers, these must be requested at the time of booking in accordance with the relevant offer terms and conditions; they will be applied automatically.
12. Late payment
12.1 Late payment is defined as not having paid within 30 days of the date that appears on the invoice or after the event/training course has occurred.
12.2 In the case of late payment, we reserve the right to charge interest on all outstanding payments at the rate of 2 per cent per calendar month, or part thereof if less than a calendar month, until payment is made.
12.3 In any case where the delegate has not paid, or for example has other outstanding payments, we reserve the right to refuse entry to our events/training courses.
13.1 By attending a BVCA event or training course, you acknowledge and agree to grant the BVCA the right at the event/training course to record, film, photograph or capture your likeness in any media now available and hereafter developed and to distribute, broadcast, use or otherwise globally to disseminate, in perpetuity, such media without any further approval from you or any payment to you. This grant to the BVCA includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information, and the right to allow others to use and/or disseminate the media.